The easiest way to increase attendance — empower your exhibitors to invite their own clients and prospects!

How It Works

To make it easy for you and to maximize exhibitor participation, we distilled our process into three simple steps.

Step 1: We create an exhibitor portal & invite exhibitors.

After we touch base and receive basic info and branding materials, we create an exhibitor portal, and invite your exhibitors to participate*. Exhibitors are incentivized to participate with a reward for participation (such as a discount or advertising credit). Optionally, we can call each exhibitor individually to explain the benefits of the program to increase participation.

Step 2: Exhibitors securely submit their content & lists.

Exhibitors take a minute to securely submit their client lists*, logo and any other content you want. They get to preview and approve the outgoing invite e-mail. Optionally, we can get exhibitor logos from their websites (where available) and pre-populate the tailored or customized e-mail for them to make it even easier.

Step 3: We clean lists & deploy invites on behalf of exhibitors*.

If you have us do the deployment of invites, we clean all e-mail lists to ensure better deliverability and overall success of your campaign. We deploy the invite e-mails on your exhibitors' behalf for a competitive per-email rate. Your exhibitors have the choice to receive the HTML code of a customized invite e-mail that they can send to clients themselves.

* Exhibitor Outreach and Invites Deployment work best with our fully-managed service.




For maximum effectiveness, we can send invites multiple times before your event. An overall summary report is provided after each send, with tips and tweaks to increase effectiveness.

Optionally, we can provide each exhibitor with a list of clients who registered using their invite e-mail, so they can make arrangements to meet at the show.
Check out the videos below to learn more and see EXPOinvites in action!

Features

All of our packages include features that make it easy and intuitive for exhibitors to participate; participation usually takes less than a minute.

Responsive Exhibitor Portal

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Your exhibitor portal will be tailored or customized with your logo or brand, and made responsive for all devices.

Fast & Intuitive Process

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No login required, the submission form will let your exhibitors quickly & securely submit their logo and/or lists.

Invite Email Layout Preview

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Your exhibitors will be able to preview their actual logo/content in the custom invite layout, and give their approval.

HTML Email Code

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Exhibitors can choose to receive the HTML code of their custom invite, to copy & paste into their own deployment platform.

Packages

Our packages are offered both as self-serve and fully managed. Performance addons can be purchased separately to increase your success. Not sure which level is right for you? Contact us!

SELF-SERVE

  • Standard features (listed above)
  • Self-serve form to generate HTML email
  • Tailored templates, or you provide your own
  • Exhibitors send their own emails
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  • A simple solution to let exhibitors get HTML code for a custom invite email. You provide the invite template and reach out to your exhibitors, we streamline the rest of the process.

FULLY MANAGED

  • Custom* exhibitor portal
  • Custom* exhibitor outreach e-mail
  • Custom* invite template
  • Integration with ticket sales system
  • Secure list submission & storage
  • Deployment of exhibitor outreach email
  • Basic metrics
  • First 10,000 emails included
  • Additional emails extra
  • A fully-managed solution that includes custom collateral, list submission and integration. We invite exhibitors by email and also deploy invites to exhibitors' lists on their behalf.
* With tailoring, we use your event logo and details where applicable. With customization, we design your exhibitor portal, exhibitor prospecting email and/or invite template to match your brand using images, colors and other customizations. Final marketing copy to be provided/approved by the client.

Performance Addons

For best performance, we recommend a fully-managed campaign utilizing our Exhibitor Outreach and Invites Deployment addons. Please contact us to explore your options.

Exhibitor Outreach

We reach out to your exhibitors by phone to explain the benefits of the program and to encourage them to participate. We also provide support 7 days a week via phone, e-mail and chat. Exhibitor Outreach is charged per exhibitor.

Invites Deployment

We deploy invites on your exhibitors' behalf. Before deployment, we clean lists to ensure a more effective email campaign. Email cleaning and deployment is charged at a competitive per-email basis.

Support Lite

As an alternative to our comprehensive exhibitor outreach and support program, we can provide limited support for exhibitors by e-mail and a chat widget on the portal page.

Exhibitor Polling

Is the program right for your event? Let us poll your exhibitors to gauge interest. Optionally, you can let them vote on what rewards matter most to them, to encourage even more participation.

Content Pre-fetching

Want to make it even easier for your exhibitors to participate? Let us pre-fetch their logo or any other content for their tailored or custom invite. Now all an exhibitor needs to do is submit their lists!

Advanced Reporting

With this addon we can provide a report to each exhibitor letting them know which clients signed up through their custom link so that they can arrange to meet at the show.

 
Contact Us / Request a Demo

Ready to get started? Need more information? Contact us below!